Operator · desktop
Sets up projects, tasks, vehicles and pricing. Runs the reports. Owns invoicing and the financial picture.
Earthmoving operations platform
Run your whole earthmoving operation in one system.
Track every load from the field, price it, report on it, bill it, and keep parts and fuel in line. One spine, from the bucket to the books.
Built for excavation, quarry and aggregate-hauling contractors
01 / The gap
Your operation runs on six tools that do not talk.
- 01 Loads logged in a notebook, typed into a spreadsheet that night.
- 02 Invoices rebuilt by hand from that spreadsheet, a week later.
- 03 Parts and fuel tracked on a different sheet, or not at all.
- 04 Ghost loads, double-billing, and margins you only learn at month end.
GravelFlow replaces all six with one spine.
02 / The spine
From the bucket to the books.
A single load enters once, at the pit, and carries itself the rest of the way. No re-keying, no reconciliation night.
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01
Mark
A marker taps the load on a tablet at the pit. Truck, excavator, task, done.
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02
Price
It prices itself from your task and vehicle rates, the moment it is logged.
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03
Report
It rolls into live reporting you can shape any way you need: cost, revenue, subsidy, by project.
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04
Bill
It becomes an invoice line for the client or the subcontractor, automatically.
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05
Reconcile
Fuel and parts draw down from stock, so the warehouse matches the yard.
Log a load
Priced at €18.40 · added to North Bypass
One tap at the pit
This is the only place data is entered by hand. Everything downstream, the pricing, the reports, the invoice, the stock, follows from this single load.
03 / Modules
One system. Six modules. No seams.
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01
Field Marking
Truck and excavator movements, assist hours and fuel, logged on a tablet built for dusty hands. Real-time validation stops duplicate and ghost loads before they reach the books.
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02
Job Costing & Reporting
Every movement priced and tied to a project budget. Build any report your business needs from the same data: movement certification, vehicle cost, task P&L, budget versus actual, and whatever else you define.
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03
Fleet & Fuel
Your whole fleet in one registry: trucks, excavators, assist machines, owners and drivers. Fuel charged per task or per vehicle, with subsidy tracked against the market price you actually pay.
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04
Warehouse & Parts
Thousands of parts with locations, barcodes, low-stock alerts, supplier links and per-item margins. Stock that is oversell-proof and never goes negative, even under concurrent orders.
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05
Invoicing
Purchase and charging invoices in one searchable list. Build a charging invoice straight from logged work, lock it after a grace period, mark it shipped, and audit every line.
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06
E-shop backend
Your parts catalog becomes an online store with no separate backend. A read feed publishes stock and prices; an order API books the sale and decrements stock atomically.
04 / Three seats
Three seats, one source of truth.
The marker in the field and the owner in the office work the same data, shaped for the job in front of them.
Marker · tablet
In the field all day. Taps loads, fuel and assist hours into an interface stripped to the essentials. Never sees the books.
Admin · setup
Stands up the company once: tax rates, company details, roles and permissions. Then steps back and lets the work flow.
05 / Reporting
Complete reporting. Build the view you need.
Model company fleet against subcontractor, charge rate against fuel cost, estimate against actual. Start from a ready-made report or build your own from any field in the system.
- Report builder
- Daily
- Monthly
- Forecast
- Company vs subcontractor
- Fuel subsidy
ReportWhat it answers
- MCRMovement Certification
- VCRVehicle Cost of Ownership
- TERTask Expense, income vs spend
- FDRBudget vs Actual
- CIRConsolidated Income
- VTRVehicle Totals
- +Build your own, any field, any breakdown
06 / Platform
Not an island. The layer that ties the yard together.
GravelFlow watches the thresholds, shows you where every machine is, and talks to the software you already run.
- Live map
Every active vehicle on a live map, per project. Know what is moving, and where, right now.
- Alerting
Low stock, budget overrun, an idle machine, a marker gone quiet. Get told before it costs you.
- Integrations
Connects to the accounting and ERP software you already run. Open API and product feed included.
North Bypass · live
- ΝΒΧ-4821 hauling
- CAT 336 loading
- ΝΒΧ-3390 idle 22m
07 / Storefront
Your warehouse is already an online store.
The same parts you stock for the fleet can sell online. GravelFlow publishes a live product feed and accepts orders through a single API. Every web order decrements stock and books a charging invoice, with no second system to keep in sync.
- Live product feed, stock and sale price included
- Atomic, oversell-proof orders
- Each order books an invoice and a customer record
{
"order_ref": "WEB-10231",
"client": { "email": "...", "phone": "..." },
"lines": [ { "code": "ΑΦΙ-2204", "quantity": 2 } ]
}{ "invoice_id": 42, "total": 39.80,
"lines": [ { "code": "ΑΦΙ-2204", "remaining_stock": 8 } ] }08 / On the horizon
Where GravelFlow goes next.
We are building the next layer with our first customers: loads that log without a tap, material that identifies itself, and projects you map on real ground. Same spine, less hand work.
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Coming soon
Zero-marker logging
BLE tags on trucks and excavators detect a pairing at the face and log the load automatically. No tap, no missed movement. The marker becomes a backstop, not a bottleneck.
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Coming soon
Load & material sensing
On-board sensors read each load's weight and material, gravel, sand, soil or coal, and write it straight to the movement. Real tonnages and real mix, not estimates.
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Coming soon
Mapped projects
Real maps when you set up a project or task. Drop the pit, the dump and the haul road on Google Maps, and let distances and routes price themselves.
On the roadmap, shaped with operators in the field. Ask us where it stands.
09 / Why GravelFlow
Built for the yard, not the demo.
- A
Built by people who have stood in the pit, not just the office.
- B
EU and VAT ready, with Greek and English in the same system.
- C
Every change is logged. Price fixes, stock moves and shipments on an append-only trail.
- D
Stock that cannot oversell, even when the web and the yard sell at the same moment.
- E
Three roles, one source of truth. Markers never see the books; owners always do.
- F
Runs on what you already have: a desktop in the office, a tablet at the pit.
10 / Start
Put your whole operation on one system.
Book a 30-minute demo. We will map GravelFlow to how your yard actually runs, with your own projects and rates.
No slides. A working system, your numbers.